Job Description

DEFINITION: Under the general supervision of a principal, to act as secretary and receptionist and to perform a wide variety of responsible clerical duties; to assist the principal by relieving him of clerical detail; and to do related work as required. JOB CHARACTERISTICS: Positions in this class exist at elementary schools and are characterized by the relatively small amount of supervision received, since many of the duties may be performed while the principal is absent from the office. The School Secretary I, however, is not required to take any actions requiring the application of techniques of professional education or the making of policy decisions and most clerical operations are routine and repetitive. Frequent contacts with parents, teachers, and students are characteristic of these positions. Although stenography may be desirable it is not a requirement of positions in this class. EXAMPLE OF DUTIES: Acts as secretary to an elementary principal; takes and refers messages for the principal and for teachers and acts as receptionist; gives information to the public regarding school matters over the counter and by telephone; independently answers routine correspondence, usually by form letters, not requiring the principal’s attention; keeps records of student attendance and makes regular reports of attendance to the district office; registers students and maintains all student records and prepares reports including supply orders; collects district funds and keeps bookkeeping records of employees for payroll purposes; coordinates exchanges of textbook, library and audio visual materials among the teachers; types a variety of materials from oral directions, rough draft, copy or notes; telephones and confers with parents regarding pupil’s absences and other matters of student welfare; schedules school appointments for pupils with the district physician and nurse; administers minor first aid and/or medication to pupils in the absence of the school nurse; gives clerical assistance to teachers on work requiring typing and the use of office machines, such as mimeograph and duplicating machines. QUALIFICATIONS: Knowledge of: Basic modern office methods; Correct English usage, spelling, grammar, and punctuation; Common office machines and some skill in their operation. Ability to: Perform clerical work of average difficulty with accuracy and speed; Learn specific rules, laws and policies quickly and to apply them with good judgment in a variety of procedural situations; Make mathematical calculations quickly and accurately; Compile and maintain accurate and complete records and reports; Understand and carry out oral and written directions; Meet the public tactfully and courteously and to establish and maintain cooperative and effective working relationships with children and adults; Type from clear copy at a rate of 45 words a minute. Experience: One year of experience in clerical work, preferably requiring frequent contact with the public. Education: High school education or the equivalent in training and experience. MB: hs 5/8/78

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