Job Description

Our client, a boutique venture capital firm, is seeking a detailed, conscientious, and high-energy Executive/Personal Assistant to join their tight-knit team. In this role, the successful candidate will provide primary support to two Partners and handle approximately 50% personal and philanthropic support for the Managing Partner. This person will also serve as backup to the Head of Investor Relations/Executive Assistant who supports the Managing Partner, and provide occasional backup to the Investment Associates as needed.

This role requires excellent communication and interpersonal skills, along with the ability to provide service to a wide range of internal and external stakeholders. A flexible, team-oriented attitude and a “go with the flow” approach are crucial. This is a great opportunity for a smart and capable candidate to join a vibrant firm with significant room for growth. Looking for candidates out of the Nashville, TN area, who have a background supporting Executives in the financial services sector. This role is in office 2-3x a week. 

RESPONSIBILITIES

• Coordinate meetings, activities, and communications on behalf of the Partners
• Schedule and manage multiple calendars, including resource allocation (Zoom, conference rooms, etc.)
• Coordinate special projects, personal meetings, activities, communications, and vendor relations/payments on behalf of the Managing Partner (working closely with his Executive Assistant and serving as full backup when needed)
• Arrange and coordinate complex domestic and international travel, including flights, hotels, and ground transportation
• Provide general senior-level executive administrative support and take on ad hoc projects as requested
• Assist with event planning and recruiting coordination as needed
• Step in with additional administrative responsibilities as they arise
• Personal Assistant tasks may include:
  • Managing household and philanthropic calendars
  • Coordinating family travel and personal reservations (dining, events, vacations)
  • Handling personal correspondence, gift sourcing, and holiday planning
  • Overseeing household/vendor management and payments
  • Assisting with charitable initiatives and board commitments

REQUIREMENTS

• Bachelor’s degree or equivalent experience preferred
• Strong communication skills across multiple platforms and mediums (email, text, video calls, etc.)
• 3–5 years of experience supporting high-level executives (must be within venture capital, private equity, or financial services)
• Tech-savvy; comfortable working in both Google Suite and MS Office, as well as additional SaaS tools
• Flexible and eager to learn new technologies and applications
• Ability to think quickly, multi-task, and stay one step ahead of executives’ needs
• Proven discretion in handling confidential information with diplomacy and professionalism
• Positive attitude, calm under pressure, and strong independent problem-solving skills
• Live in the Nashville, TN area 

SALARY
$90–115K base (commensurate with experience) + discretionary bonus + 100% employer-covered health insurance, 401(k), and other excellent benefits.

HOURS
8:30am–5:00pm ET with flexibility for overtime as needed.

Job Tags

Live in, Flexible hours,

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