Job Description

**Work Directly With Founder | Systems, Projects, Accountability**

We are a fast-growing education and services company seeking a **high-caliber Executive Operations Assistant** to help organize operations, streamline workflows, and support the CEO directly.

This role is **part Executive Assistant, part Project Manager, part Operations Coordinator.**

We’re looking for someone who doesn’t wait for instructions — they bring structure, clarity, and momentum.

If you thrive in fast-moving environments and love building order, improving systems, and making a company run smoothly, this role is for you.

### **What You Will Do**

**Executive Support**

* Manage CEO priorities, tasks, and calendar
* Maintain organization and keep momentum on key goals
* Prepare summaries, follow-ups, and weekly execution plans

**Project & Systems Management**

* Help migrate to a new project management and communication platform
* Build and maintain SOPs and internal workflows
* Track and follow up on company projects and deliverables

**Accountability & Team Coordination**

* Oversee remote worker performance, task completion, and output
* Track KPIs and deliver daily/weekly reports
* Be the CEO’s “second eyes” — surface issues before they become problems

**Documentation & Communication**

* Organize docs, files, knowledge base, dashboards
* Communicate clearly across internal and external stakeholders

### **Who We’re Looking For**

**Required**

* Excellent English and written communication
* Proven experience supporting executives or managing operations
* Highly organized and reliable
* Strong follow-through — nothing falls through the cracks
* Tech-savvy and fast learner
* Process-oriented thinker who loves building systems
* Able to **be on camera during work hours**
* Works personally — **no agencies, subcontracting, or outsourcing**

**Preferred**

* Experience with project management tools (ClickUp, Monday, Asana, Bitrix24, Notion)
* Google Workspace expertise
* Experience setting KPIs or managing remote teams
* Bonus: experience with automation tools (Make.com, Zapier, etc.)

### **Work Hours & Structure**

We are open to **20–40 hours per week** depending on the candidate.

**Requirements**

* Minimum **4 hours/day** overlap with US Eastern Time
* Consistent schedule
* Daily check-ins + weekly planning call
* On-camera during working hours (company policy)
* Stable, private work environment and strong internet connection

We will begin with a **paid trial period** to test fit and determine ideal hours.

### **Compensation**

Competitive based on experience and performance.

Long-term role with room to grow.

### **How to Apply**

**To be considered, you must submit all items:**

1. Do our one-way video interview: [
2. Attach your resume
3. Describe your daily productivity method / task system
4. Confirm you can work on camera daily

Applications **without a video** will not be reviewed.

### **About the Company**

Private, founder-led company operating in the education and transportation services space.

Fast-moving, innovative, and systems-focused environment.

### **If you're the right fit**

You will become a key force in building the internal systems and execution muscle that helps the company scale.

We move fast. We value excellence, trust, and follow-through.

If that excites you — apply.

Job Tags

Similar Jobs