Job Description
Job Title: Executive Assistant Job Overview: We are seeking a dedicated and detail-oriented Executive Assistant to join our client and play a vital role in supporting executive-level operations. This onsite, direct-hire position based near Deerfield Beach, FL, focuses on providing comprehensive administrative support to a dynamic and highly engaged Chief Executive Officer. The role is ideal for someone who thrives in a fast-paced, high-expectation environment and excels at managing complex calendars, streamlining communications, and ensuring operational efficiency across both professional and personal domains.
Compensation: Work Schedule: - Monday – Friday, standard business hours
Key Responsibilities of the Executive Assistant: - Manage and maintain a clean, up-to-date contact database across multiple platforms
- Oversee and organize high volumes of incoming emails, identify priorities, and ensure timely follow-ups
- Coordinate and optimize a demanding calendar, balancing internal meetings, client appointments, and travel plans
- Serve as a liaison for key contacts and clients, scheduling meetings and maintaining strong professional relationships
- Prepare and manage executive-level agendas, background materials, and talking points
- Coordinate complex travel arrangements, including maximizing client meetings during travel and preparing detailed itineraries
- Track and process expense reports for the executive and direct reports, ensuring policy compliance
- Maintain a blended personal and professional calendar, including scheduling related to family needs and special events
- Conduct research and compile information to brief the executive on clients, projects, and upcoming engagements
- Take ownership of priority tracking systems, ensuring deadlines are met and follow-ups are completed
- Uphold strict confidentiality and handle sensitive information with discretion
Qualifications and Skills for the Executive Assistant: - 3+ years of experience supporting C-level executives in a fast-paced environment
- Bachelor’s degree from an accredited institution
- Exceptional organizational and multitasking abilities
- Proficiency with Microsoft Office Suite, Google Workspace, and CRM platforms
- Excellent written and verbal communication skills
- Strong judgment, problem-solving skills, and attention to detail
- Comfortable handling both professional and occasional personal responsibilities
- Ability to work independently and anticipate needs before they arise
Why Join Us? This role offers a unique opportunity to work closely with a highly driven executive and contribute to the success of a growing and dynamic organization. If you're a proactive problem-solver who takes pride in keeping things running smoothly behind the scenes, this is your chance to make a meaningful impact while growing your career in a supportive and fast-moving environment.
About Us: Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting
Job Tags
Contract work, Temporary work, Work at office, Monday to Friday,